BID PREPARATION

  • When broadcast and media companies advertise for bid opportunities, they aim for maximum competition from bidders. This can be achieved if bidders submit commercially and technically responsive bids so that eventually they are compared on their price
  • Experience shows that only few bidders make it to the last stage of financial comparison. In most bids, more than 75% of bidders are dropped in the first and the second stage of bid evaluation thus defeating the whole process of competition in bidding. It is unfortunate that many bidders do not spend enough time to acquaint themselves with the content of the Bidding Documents. Bidders must understand all contents of the Instruction to Bidders (ITB) and the Bid Data Sheet (BDS). These sections of a bidding document are important since they explain how to prepare bids, the list of documents to be submitted, how to seek clarifications during the bidding process, how, when and where to submit bids and how the bids will be evaluated
  • Bid preparation is a complex process frequently requiring numerous attachments, use of graphics and pictures and special layouts and formatting. It demands the bidders’ time and expertise and so the trend is to outsource parts or all of the bid document preparation and submission process. Whether done in-house or through an outside agent, the major areas as outlined above must be looked into. You can rely on Assendive to prepare your professional bid which can take you to the last stage of evaluation in a bid evaluation process
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